- Coordinate internal and external meetings
- Manage complex calendar set up and movement
- Prepare expense reports and purchase requisitions
- Coordinate both domestic and international travel arrangements
- Organize space planning for the site, strategic offsite events and all hands meetings
- Build cross-functional relationships between departments
- Main Point of Contact for the entire office
- Provide operational support for the entire office to include partnering with IT, Facilities, Culinary, Security and Health and Safety teams (where these resources exist)
- Own and curate Office-Welcome for new hires
- POC for sending and receiving all mail for employees
- Organizing Office events
- Maintain and conduct inventory of office supplies
- Responsible for site specific communications
- 3+ years of relevant experience providing administrative support to 1 or more executives
- 3+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
- 3+ years of relevant calendar management and expense report management experience for 1 or more executives
- Experiences balancing competing priorities
- Experience with Microsoft Office and Google suite
- Experience with driving and managing key team and business events
- Experience with project management & working across different stakeholders (internal teams, external partners)
- Experience in prioritizing multiple assignments quickly
- Experience in multi-tasking and changing direction quickly
- Experience supporting cross-regional teams and fostering team environment
- Experience maintaining confidentiality and discretion in all partnerships
- Possess a can-do attitude and willingness to support Cross-functional partners with projects, events and onsite office support as needed
- Experience working with executive level leaders, both within and outside of the company
- Experience building and maintaining trust with leaderships and partners
- BA/BS
- Experience collaborating and partnering closely with other administrative professionals and key cross-functional partners
- Flexibility with coordinating across multiple time zones
- Experience managing complex calendars with heavy travel schedules
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