- Provide remote high-volume calendaring, travel, and expense support
- Provide Admin services during designated support hours
- Manage complex calendars for multiple leaders in multiple locations
- Schedule internal and external meetings for multiple leaders
- Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
- Learn and utilize internal and external tools to provide calendar support
- Establish ongoing relationship and communications with leaders to learn business priorities and apply to support
- Partner with leaders and other Administrative Assistants for meeting coordination
- Provide proactive time management recommendations to leaders
- Coordinate domestic and international travel arrangements via Concur
- Prepare and submit corporate card expense reports
- Maintain program scope of support within agreed-upon service level agreements
- Educate and inform clients on program goals, scope and service level agreements
- Draft and send communications to clients about transitions or changes in support
- Provide coverage support for Admin Specialist colleagues
- Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
- 2+ years of experience providing administrative support to 2 or more executives
- 2+ years of experience managing calendars for 2 or more executives
- 1+ years of experience coordinating travel logistics on behalf of 2 or more executives
- 1+ years of experience managing expense reports
- Experience prioritizing multiple tasks and activities
- Experience with Microsoft Office
- Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
- 1+ years customer service experience
- 1+ years high-volume coordination experience (shared services, recruiting coordination)
- Experience building relationships across a larger company
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Meta is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. You may view our Equal Employment Opportunity notice here.
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