Administrative Specialist

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Administrative Specialist
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Singapore
Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and managing expense reports for a number of clients. The Admin Specialists provide remote support to clients across the Company and its locations. This role is full-time and located in Singapore.
Administrative Specialist Responsibilities
  • Provide remote high-volume calendaring, travel, and expense support
  • Provide Admin services during designated support hours
  • Manage complex calendars for multiple clients in multiple locations
  • Schedule internal and external meetings for multiple clients
  • Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
  • Learn and utilize internal and external tools to provide calendar support
  • Establish ongoing relationship and communications with clients to learn business priorities and apply to support
  • Partner with clients and other Administrative Assistants for meeting coordination
  • Provide proactive time management recommendations to clients
  • Coordinate domestic and international travel arrangements via Concur
  • Prepare and submit corporate card expense reports
  • Maintain program scope of support within agreed-upon service level agreements
  • Educate and inform clients on program goals, scope and service level agreements
  • Draft and send communications to clients about transitions or changes in support
  • Provide coverage support for Admin Specialist colleagues
  • Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
Minimum Qualifications
  • 2+ years of experience providing administrative support to 2 or more executives
  • 2+ years of experience managing calendars for 2 or more executives
  • 1+ years of experience coordinating travel logistics on behalf of 2 or more executives
  • 1+ years of experience managing expense reports
  • Experience prioritizing multiple tasks and activities
  • Experience with Microsoft Office
  • Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
Preferred Qualifications
  • 1+ years customer service experience
  • 1+ years high-volume coordination experience (shared services, recruiting coordination)
  • Experience building relationships across a larger company
Locations
About Meta
Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today—beyond the constraints of screens, the limits of distance, and even the rules of physics.
Meta is committed to providing reasonable support (called accommodations) in our recruiting processes for candidates with disabilities, long term conditions, mental health conditions or sincerely held religious beliefs, or who are neurodivergent or require pregnancy-related support. If you need support, please reach out to accommodations-ext@fb.com.
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. You may view our Equal Employment Opportunity notice here. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. We may use your information to maintain the safety and security of Meta, its employees, and others as required or permitted by law. You may view Meta's Pay Transparency Policy, Equal Employment Opportunity is the Law notice, and Notice to Applicants for Employment and Employees by clicking on their corresponding links. Additionally, Meta participates in the E-Verify program in certain locations, as required by law.

Meta is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at accommodations-ext@fb.com.