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Special Projects Coordinator

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Special Projects Coordinator
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Menlo Park, CA
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Reporting to the Director of Business Operations within the Enterprise Engineering organization at Meta, the Special Projects Coordinator organizes and performs a variety of complex duties in direct support of the Director of Business Operations and the Meta’s Chief Information Officer (CIO). The Special Projects Coordinator acts independently with limited supervision to achieve specified outcomes. This person provides administrative and analytical support, as well as oversees special projects from conception to completion. They must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion, maintain a realistic balance among multiple priorities, and routinely interface with a wide variety of stakeholders. This person must work collaboratively and effectively to establish and maintain working relationships within a diverse environment, and be committed to creating an inclusive environment for all employees. This position is full-time.
Special Projects Coordinator Responsibilities
  • Work with Executive Assistants, Business Operations Director, and CIO as a part of the “Office of the CIO” - which includes coordinating high priority meetings, assisting with transport for meetings across various Meta campus locations, and assisting with logistics related to CIO travel/events
  • Travel with the CIO as needed, coordinating with the Executive Assistant everything that happens on the trip end to end
  • Assist with getting onsite guests to and from their locations when meeting with Director of Business Operations and/or CIO
  • Assess the urgency level of a response and, when appropriate, disseminate information on behalf of the Director of Business Operations and the CIO to external and internal stakeholders
  • Works with Director of Business Operations to oversee day-to-day operations and provide direction and support to the director’s staff
  • Act as a liaison between the Business Operations group and other Enterprise Engineering departments
  • Develop the scope of work for any given project, and integrate goals and deliverables with corresponding metrics for analysis and/or assessment
  • Conveys and/or presents information to Director of Business Operations, and then as directed, to all key stakeholders using appropriate graphical, or alternative relevant format
  • Work on assigned projects to completion, utilizing strong organizational skills, customer service, and business acumen
  • Attention to detail, effective time management and ability to handle multiple competing priorities
  • Up to 30% travel required
  • This is an in-office position
Minimum Qualifications
  • 4+ years of experience as an administrative assistant
  • 2+ years project management or coordinating experience
  • University BA/BS degree or equivalent administrative experience
  • Experience with individuals at all levels in the organization and proven relationship building skills
  • Critical thinking and problem-solving skills, experience to self-direct, and focus on multiple details simultaneously
  • Experience with Microsoft Office Programs, Google Suite of Apps, Adobe Photoshop, Keynote, Outlook
Preferred Qualifications
  • Excellent interpersonal skills to work effectively with diverse constituents
  • 2+ years experience as a personal assistant
  • Experience organizing projects from start to completion or take over a project with the experience to efficiently problem solve
Locations
About Meta
Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today—beyond the constraints of screens, the limits of distance, and even the rules of physics.
Meta is committed to providing reasonable support (called accommodations) in our recruiting processes for candidates with disabilities, long term conditions, mental health conditions or sincerely held religious beliefs, or who are neurodivergent or require pregnancy-related support. If you need support, please reach out to accommodations-ext@fb.com.
$111,000/year to $160,000/year + bonus + equity + benefits

Please note the national salary range listed in the job posting reflects the new hire salary range across levels and U.S. locations that would be applicable to the position. Final salary will be commensurate with the candidate’s final level and final location. Also, this range represents base salary only and does not include the company bonus, incentive for sales roles, equity, or benefits , if applicable.
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Meta is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at accommodations-ext@fb.com.
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