Executive Administrative Partner

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Executive Administrative Partner
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Singapore
Meta is seeking an experienced Executive Administrative Partner to support 2 Directors in Singapore, who are in the APAC GBG Gaming business. The ideal candidate will have exceptional communication skills and will have the ability to partner closely with the broader team and other cross functional teams. This person should be process focused, highly organized, energetic, detail orientated, a problem solver and exhibit sound judgement. This position is full-time and will be located in our Singapore office.
Executive Administrative Partner Responsibilities
  • Coordinate internal and external meetings
  • Manage hectic, complex, and intense calendars
  • Work cross functionally with a global admin team to organize schedules and meetings
  • Ask appropriate questions to have an understanding of priorities and content
  • High response rate to emails, messages, and other communications
  • Maintain spreadsheets, contacts, distribution lists, etc.
  • Prepare expense reports
  • Coordinate domestic and international travel arrangements and visas
  • Ensure and maintain confidentiality of all appropriate communications and documentation
  • Communicate daily with internal and external customers, prospects, partners, and vendors while exhibiting the highest degree of professionalism, courtesy and diplomacy
  • Track, prioritize, and assign all incoming written and oral communications, as necessary, to appropriate person(s) for response
  • Prepare purchase orders and follow up on vendor inquiries
  • Take ownership of your organization’s people and business priorities/needs
  • Perform the supplier management function in collaboration with the business
  • Develop strong partnerships with Procurement Operations, Accounts Payable, and Legal teams
  • Manage, coordinate, and support special projects as needed
  • General office duties as needed
Minimum Qualifications
  • 5+ years of experience coordinating travel logistics on behalf of 1 or more executives
  • 5+ years of full-time, administrative experience directly supporting 2 or more executive members (Director Level or above)
  • Excellent communication skills
  • Incredibly organized and detail-oriented
  • Comfortable with giving and receiving feedback
  • Excellent computer skills and comprehension of Outlook
  • Strong work ethic
  • Ability to multi-task and change direction quickly
  • BA/BS required
  • Ability to prioritize multiple assignments quickly
  • 5+ years of direct calendar management and expense report management for 1 or more executives
  • Focus on customer service
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About Meta
Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today—beyond the constraints of screens, the limits of distance, and even the rules of physics.
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Meta is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at accommodations-ext@fb.com.