Philippines Candidate Privacy Statement
This Candidate Privacy Statement (“Statement”) informs you of how Facebook Philippines Representative Office (“we”/ “our”/ “us”) collects, uses, discloses, stores, and otherwise processes personal data in the context of your candidacy for employment with Meta Platforms, Inc. and its subsidiaries/affiliates (collectively, referred to as “Meta”).
I. What kinds of personal data do we collect and process?
The types of data we may collect and process (for the purposes described in the next section), include:
Your name, contact information (such as home address, phone number, email address), gender, work permit or visa information including residency status, your employment and education history, referrals, or references, and whether you are subject to any prior employer obligations, and any other information you provide (such as information included in your resume, cover letter, or on your Career Profile)
Desired salary, willingness to relocate, other job preferences
Information that you make publicly available such as contact information, your education, and work experience information (e.g., when you share information via job search and career networking sites as far as it is relevant to consider you for career opportunities)
Interview details, and outcomes of any recruiting exercises you complete
If disclosed, any special needs or health conditions and information relating to accommodations that you may request during the recruiting process
If required, health information to monitor the spread of infectious diseases in the workplace (where appropriate)
If you're being referred, we process information that the person referring you provides about you
Information we receive from third party background checks or that we obtain via our screening processes, including information about activities and connections associated with your Facebook account or other accounts you may have on Meta platforms that we have matched to information in your job application
We usually collect the types of data listed above either directly from you, someone referring you, or someone acting on your behalf. We also receive information such as your education and work experience, contact information, and demographics, from third-party data providers who have the rights to provide us with your information. These partners collect your information from publicly available sources, or through third parties they work with.
We may collect the data mentioned above only if we are required to or permitted to collect it under applicable law or need it to move forward with your application. We'll tell you if the data is required when we ask you to provide it. We'll use any data you submit in accordance with this Statement. If you choose not to provide us with certain requested information, we may be unable to process your application, or engage with you in relation to your candidacy or your interest in employment opportunities at Meta.
Data with special protections.
We acknowledge that some data we collect may be specially protected under applicable law as sensitive data or similar. We will only collect and process this data as permitted or required by applicable law. For example, we may need to process data about your health to accommodate any special needs you have when you come onsite for an interview, or to monitor the safety of our workforce in order to meet our obligations under laws regulating health or workplace health and safety matters. We may also need to process data about your criminal record to carry out checks and reviews relating to your job application, or for the safety and security of Meta, its employees, and others.
II. Legal basis for processing data.
We process the data that we have in the ways described above:
as necessary to enter into a contract with you;
consistent with specific consents, which you may revoke at any time;
as necessary to comply with our legal obligations;
to prevent and suppress a danger to life, body, or health; and
as necessary for our or others’ legitimate interests, including our interests in managing and improving our business processes, unless those interests are overridden by fundamental rights and freedoms in personal data.
We may process data with special protections under the local data protection laws where necessary for the establishment, exercise or defence of a legal claim by us, with your explicit consent or where necessary for the purpose of carrying out our obligations and for exercising our rights or your rights in the context of employment or social security law. For example, we may need to process data about your criminal record to carry out checks and reviews relating to your job application, or for the safety and security of Meta, its employees, and others. We may also need to process data about your health to accommodate any special needs you have when you come onsite for an interview, or to monitor the safety of our workforce in order to meet our obligations under laws regulating health or workplace health and safety matters.
III. Purposes of collection and processing
We process your data (as set out above), for the purposes described below.
We process your data as necessary to consider you for, and assess your suitability for, employment opportunities with Meta.
We process data:
To receive, review and reply to your application
To verify the data you or others provide, and to check your references
To assess your suitability for the opportunity you applied for, and in certain cases, for other opportunities at Meta
To facilitate the interview/recruiting process
To conduct background and security checks, including where applicable, police checks and/or cross matching your information in your job application with other data held by Meta, its Affiliates or other third parties or contained in public sources
To prepare an offer letter, if your application is successful, including to prepare and enter into an employment contract with you
If you were referred, to inform the referrer of the status and final outcome of your application
Where we have identified you as a potential candidate from information that we've collected from public sources, in order to suggest suitable opportunities for you at Meta
If your application is successful, to take steps to initiate your employment
We process your data to stay in touch and engage with you.
In considering you for opportunities at Meta we may consider you for current and future employment opportunities. In accordance with any elections you have communicated to us, we may contact you from time to time, for example, to invite you to recruitment-related events we organize or sponsor, send you alerts or recommendations about employment opportunities at Meta, or ask you for updates. You can opt-out of these communications at any time by contacting us at the details set out below in this Statement or via any unsubscribe details provided in the relevant messages.
We process your data to maintain and improve our recruiting processes, for internal planning and management reporting, and to comply with laws and regulations.
In more detail, we process your data:
To manage and improve the Careers portal and our recruiting processes, for example, to make the application process easier and more efficient
To prepare and perform management reporting and to perform analysis related to recruiting metrics, such as length of the recruiting process
To create and submit reports as required by applicable law or regulation
If you accept a conditional offer from us, we process your data for background verification (to the extent permitted by applicable laws).
We'll provide further information regarding this processing upon the start of the background verification process.
We process your data in order to protect the interests of our workforce and others.
In more detail, we process your data:
To protect the health and safety of our workforce and others in our facilities, to the extent permitted by applicable law, and as necessary to comply with our legal obligations to provide a safe workplace
To maintain the safety, integrity and security of Meta, its workforce, and others as required or permitted by applicable law
IV. How do the Meta companies work together?
The Meta companies
share infrastructure, systems and technology to process your data (as outlined in the sections above), to ensure efficiency and security, as permitted by applicable law, and in accordance with this Statement. For example, Meta recruiters collaborate globally to connect candidates with the right opportunities.
V. How do we work with vendors and service providers?
We work with and may share your data with third-party partners who help us manage and improve our recruiting process, including tools and systems we use for this purpose. These third parties include (where applicable):
Recruitment service providers
Vendors facilitating interviews and tests
Vendors facilitating interview travel booking and expenses
Vendors facilitating relocation
Immigration advisors including lawyers and consultants
Reporting and analytics service providers
Pre-employment screening and verification services
Vendors assisting us with the implementation of health and safety measures
We may provide these third parties with your data, and in that case, we require these third parties to protect the data they receive with appropriate security measures and prohibit them from using the data for their own purposes or outside what is necessary to provide the service.
VI. How do we respond to legal requests or prevent harm?
To the extent permitted by applicable laws, we may access, preserve, and share your data with regulators, law enforcement or others:
In response to a legal request, if we have a good-faith belief that the law requires us to do so.
We can also respond to legal requests when we have a good-faith belief that the response is required by law in that jurisdiction, affects individuals in that jurisdiction, and is consistent with internationally recognized standards.
When we have a good-faith belief it is necessary to: detect, prevent, and address fraud, unauthorized use of our systems or products; address activity that violates our terms or policies or other harmful or illegal activity; protect ourselves (including our rights, property, and products), you or others, including as part of investigations or regulatory inquiries; or prevent death or imminent bodily harm.
When we are under a legal obligation to provide your data to law enforcement.
VII. For how long do we retain your data?
We'll retain data for no longer than is necessary for achieving the purposes for which it was collected or processed, or for us to comply with our legal obligations, to resolve disputes and to enforce our contractual agreements, to the extent permitted by applicable law, as necessary for our legitimate interests, such as, where applicable, to consider you for other current and future employment opportunities at Meta.
We maintain reasonable physical, administrative, and technical safeguards to ensure the security of your data against misuse, interference, loss, or modification. We erase your data when we no longer need it for any purpose outlined in this Statement unless we are required to retain it under applicable law.
If you're successful in your application for a position at Meta, we retain the data you provide during the application process, and data about your application process, as part of your employee records.
VIII. How can you exercise your rights?
You may have the right to request:
access to, a copy of, or correction of data we hold about you;
that we action withdrawal of your consent for us to process your data;
porting of your data to another party; or
erasure of your data.
You may also have the right to object to and restrict certain processing of your data.
To exercise your rights, email the Global Risk, Privacy & Compliance team at email@example.com
IX. How do we operate and transfer data as part of our global business?
We share data globally, both internally within Meta companies, and externally with our third-party vendors. Data we collect and process will be transferred or transmitted to or stored and processed in the United States or other countries outside of where you live for the purposes as described in this Statement. These data transfers are necessary for our recruitment operations.
Your personal data transferred abroad will be transferred in accordance with the standards and requisites provided by the applicable law, and that third parties with which your personal data will be shared shall assure the level of protection established by the applicable laws. The destination countries may or may not have the same data protection standards similar to where you live.
We will take reasonable steps to ensure that any of your data that is transferred abroad will be transferred according to the standards and requisites provided by the applicable law in your home jurisdiction, including by asking relevant third parties to undertake that they will provide the level of protection for your data required under those applicable laws.
X. How can you contact us with questions?
You can contact us with questions about this Statement or our processing of your data, to exercise your rights or to make a complaint about the handling of your data by sending an email to the Global Risk Privacy and Compliance team at firstname.lastname@example.org
or by mail at:
Facebook Philippines Representative Office
ATTN: Global Risk, Privacy and Compliance
32nd Floor Menarco Tower,
32nd St, Bonifacio Global City,
Taguig City 1634,
You may also have the right to lodge a complaint with the National Privacy Commission.
XI. How can you learn about changes to this Statement?
We may change this Statement from time to time. If we make changes to the Statement that are material, we'll prominently post these changes to the Statement on this page
XII. Applicable law
Where applicable, Philippine law includes the Data Privacy Act of 2012, its Implementing Rules and Regulations, and issuances of the National Privacy Commission.
Date of last revision: December 2, 2021